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Job Requirements of Import Admin Coordinator:
-
Employment Type:
Full-Time
-
Location:
Chesapeake, VA (Onsite)
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Import Admin Coordinator
Dollar Tree
Chesapeake, VA (Onsite)
Full-Time
This position reports to the Supervisor of Import Merchandise Administration.
SUMMARY OF POSITION
PRINICPLE DUTIES AND RESPONSIBILITIES
Daily Tasks
Weekly Tasks
Monthly/Quarterly/Yearly Tasks
Import Compliance Manual
ADDITIONAL RESPONSIBILITIES
QUALIFICATIONS
SUMMARY OF POSITION
- Create, analyze and distribute weekly/monthly/quarterly departmental reports
- Maintain record of all Import compliance documents within internal systems
- Responsible for continuous maintenance of the Import Compliance Manual
- Update SFTP site regularly for vendor use
- Complete all ad hoc reports for Import Management
PRINICPLE DUTIES AND RESPONSIBILITIES
Daily Tasks
- Communicate legal/product issues to Account Specialist for their follow-up with vendor
- Maintain scanning of all Sample Approval Letters, Purchase Orders, Quote Sheets, Claim Invoices, Insurance, CVI and other miscellaneous documents
- Track all import claims and claim payments.
Weekly Tasks
- Create, analyze and distribute weekly reports from Log-Net, Business Objects and Showcase Query
- Save Custom and FDA holds for Account Specialist reference
- Maintain open and closed vendor claims
- Manage all new vendors set up. Receive documents from new import vendors and track approval.
Monthly/Quarterly/Yearly Tasks
- Query all orders with open quantities and create a spreadsheet for the use of tracking and reviewing by the Import Account Specialist
- Ensure buying trip POs are complete and accurate once printed
Import Compliance Manual
- Responsible for updating the Import Compliance Manual every time a procedure is updated, added, or deleted.
- Ensures each page/section of the manual is saved in word/excel and PDF
ADDITIONAL RESPONSIBILITIES
- Manage Vendor Communications
- Update report and task procedures as needed.
- Responsible for contacting help desk when problem arises with the scanner within the Import Department
- Manage the SFTP site of all documents of importance to the Import Vendors
- Assist with all projects and queries requested by Import Management which would include Special Projects, and Vendor/SKU reporting as needed
- Maintain all Import documents including Vendor Listing, Category Assignment Listing, CVI documents and Import Phone Listing.
- Contribute ideas and/or suggestions to improve workflow within Department
QUALIFICATIONS
- 2+ years administrative experience
- Extensive knowledge of Excel, Query, Word, PowerPoint, Publisher
- Strong verbal and written communication skills
- Ability to multi-task
- Work well in a fast paced environment and adaptable to change
- Interact positively with a wide range of personalities and levels of management
- Work effectively under deadlines while handling multiple priorities
- Ability to work independently and with a team
- Strong organizational and analytical skills
- Ability to use discretion related to confidential information
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