Facilities Analyst

Summary of Position (Job Purpose) - Major purpose and functions of the position.
This role is responsible for providing oversight for all property management related metrics and KPIs. Responsible for effectively analyzing and reporting on a $600+ Million annualized budget for the department. This position will prepare various ad hoc, weekly, monthly and quarterly analyses as deemed appropriate by leadership. This position will support leadership to include completing analyses for metric performance and development of programs and reports to improve business performance. This position will drive the annual budget preparation for property management to include both expense and capital projects. Provide operational and analytical leadership to the entire Property Management department, including Energy, Repairs & Maintenance, Recurring Services and Waste/Hazardous Waste Management.
Principal Duties and Responsibilities - Primary responsibilities listed in order of importance
Lead the analytics within Officetrax, a web based application, to ensure data standards and procedures are adhered to, including data received from vendors for asset management and potential cost reduction trending.
Analyze company financials and operational performance. Provide analytical insights on emerging trends and opportunities. Identifying patterns, trends, themes and connections in information to develop innovative ideas and solutions. This requires pulling and reviewing detailed data from multiple sources and understanding the driving forces behind variances. Present findings and recommendations to leadership.
Drive improving departmental performance through various expense comparative analysis, vendor performance evaluations, process and procedure evaluations and other new initiatives as they relate to annual Goals and Objectives. Provide concise, detailed and fully written narratives for all companies by fiscal period for all operating lines within Property Management, including implications and opportunities for mitigation.
Justify the need for capital expense increases by assisting in managing the budget; analyzing service provider costs and reviewing completed repair work done to determine capital expense eligibility.
Compile, analyze and provide detailed and summary reports on a weekly, monthly and quarterly basis to provide optics on department performance.
Procure data from various sources to create reports and summaries and analyze results. Make recommendations after summarizing large groups of data to assist business leaders in making decisions.
Reconcile various weekly, monthly and quarterly vendor upload invoices to verify contractual compliance and dollar amount accuracy for in excess of 50 plus vendors within the entire department.
Present data in a comprehensive and concise presentation to different levels in the organization in a meaningful and compelling manner to provide historical reference, support decisions and negotiate arguments.
Evaluate various forecasting models to analyze trends and initiatives to support a monthly expense forecast. Drive the monthly forecasting process in conjunction with business owners.
Monitor various KPIs and dashboards to prepare vendor scorecards to measure vendor performance and analyze vendor trends to drive performance, process improvements and financial results.
Execute the fiscal period close process (invoice uploads, accruals, journal entries and account reconciliation) and supervise and provide leadership to all supporting personal that have period close responsibilities.
Reconcile data flow between internal systems used by Dollar Tree to ensure no discrepancies occur. When errors occur, determine how they occurred and resolve each issue timely.
Provide and coordinate with vendor base for specialty trade services to the stores, working as a backup for other positions within the department as needed.
Complete other analysis, reporting, projects and duties as assigned by the Property Management team.
Assist in training and support additional analytical assets within the entire department.
Minimum Requirements/Qualifications - Summary of knowledge, experience and education required.
Must possess a Bachelor’s Degree from an accredited College or University
1-3+ years of experience in Financial Operations, Retail Operations and proven analytical and problem solving skills
Excellent communication skills, both written and spoken
Ability to organize, prioritize and manage a complex workload in order to meet tight deadlines in a fast-paced and ever-changing environment
Ability to work cross-functionally and maintain effective relationships with other departments
Ability to work within tight deadlines for financial closing
Excellent organizational skills.
Proficiency in MS Excel, MS Word, Internet applications and overall computer experience and competency.
Ability to demonstrate, in group or individual project work, extensive problem solving and analytical strength.
Excellent customer service skills.
Typing skills of 40 – 50 wpm.
General knowledge of accounting rules, especially accrual accounting
General ledger and/or account reconciliation experience a plus

Desired Qualifications - Desired but not required.
Previous experience with Officetrax
Knowledge of Tableau analytics
Knowledge of Showcase query, Lawson Add-In query or other analytical tools
Knowledge of Lawson or similar general ledger accounting system
Knowledge of IBM Planning & Analytics Budgeting and Reporting Software or similar reporting software
This is not to be considered a complete list of job duties, as they may be amended or added to as needed.